Calendly Review

Calendly is an innovative scheduling platform designed to streamline the process of booking meetings and managing availability. This tool is ideal for busy professionals, small business owners, and enterprise teams who want to eliminate the back-and-forth of finding a mutually convenient time to meet.

One of Calendly's key strengths is its ability to automate the scheduling process. By integrating with popular calendar services like Google Calendar and Outlook, Calendly can instantly check a user's availability and offer open time slots to invitees. This feature alone can save countless hours of manual coordination and reduce scheduling conflicts.

Calendly's customization options are another standout feature. Users can create different event types tailored to their specific needs, set custom availability windows, and even add branding elements to their scheduling pages. This level of flexibility ensures that Calendly can adapt to various use cases, from one-on-one sales calls to group workshops.

For teams, Calendly offers robust collaboration features. Round-robin assignment allows organizations to distribute meetings evenly among team members, while collective event types enable efficient scheduling of group events. These features, combined with the ability to set up automated reminders and follow-ups, make Calendly a powerful tool for boosting team productivity.

In summary, Calendly is a must-have tool for anyone looking to simplify their scheduling process and reclaim valuable time. With its intuitive interface, extensive customization options, and powerful automation features, Calendly is well-equipped to meet the needs of individuals and teams alike. Whether you're a solopreneur, a small business owner, or part of a large enterprise, Calendly can help you streamline your scheduling and focus on what matters most – growing your business.

Calendly: What Is the Product?

Calendly is an online appointment scheduling software designed to simplify the process of booking meetings and managing schedules. It's built for individuals, teams, and businesses of all sizes who want to streamline their scheduling processes and improve productivity in the go-to-market space.

What Are Calendly's Main Features?

Calendly helps users eliminate the back-and-forth of scheduling by providing a platform where they can set their availability, share booking links, and automate the entire scheduling process. It's particularly useful for sales teams, customer success managers, recruiters, and marketers who need to efficiently book meetings with clients, prospects, or candidates.

Automated Scheduling

Calendly integrates with users' calendars to automatically check availability and offer open time slots to invitees. This feature eliminates the need for manual coordination and reduces scheduling conflicts.

Customizable Event Types

Users can create various event types with custom durations, buffers, and availability windows. This allows for flexibility in scheduling different types of meetings, from quick check-ins to longer consultations.

Calendar Integrations

Calendly connects with popular calendar services like Google Calendar, Outlook, and iCloud. This ensures that all scheduled events are synced across platforms and prevents double-booking.

Video Conferencing Integration

The platform integrates with various video conferencing tools, automatically adding meeting links to invitations. This streamlines the process of setting up virtual meetings.

Scheduling Page Customization

Users can personalize their scheduling pages with branding elements, custom questions for invitees, and specific booking rules. This helps maintain a professional appearance and gather necessary information before meetings.

Team Scheduling

Calendly offers features for team scheduling, including round-robin assignment and collective event types. This helps organizations efficiently distribute meetings among team members and schedule group events.

Automated Workflows

Users can set up automated reminders, follow-ups, and other actions triggered by scheduling events. This helps reduce no-shows and improves overall meeting effectiveness.

Analytics and Reporting

Calendly provides insights into scheduling trends and meeting metrics, allowing users to optimize their scheduling practices and track team performance.

Calendly Pricing

Calendly offers a range of plans to accommodate various scheduling needs, from individuals to large enterprises. Whether you're a solo professional or part of a team, Calendly provides features to streamline your scheduling process, integrate with your favorite tools, and enhance your productivity. For more information, visit the Calendly Pricing Page.

Free

The Free plan is ideal for individuals starting out with basic scheduling needs.

• Price: Always free
• Features:
• Unlimited one-on-one meetings
• One active event type
• Connect one calendar
• Integrations with Zoom, Google Meet, and other video conferencing platforms
• Personalized booking link and page customization
• Send confirmation emails
• Mobile app and browser extensions

Standard

Best suited for users with more advanced scheduling requirements.

• Price: $10 per seat per month (billed annually)
• Features:
• Everything in Free, plus:
  • Unlimited event types
  • Connect up to six calendars per user
  • Group and collective event types
  • Automated reminders, follow-ups, and workflows
  • Remove Calendly branding
  • Customizable email notifications
  • Integrations with tools like HubSpot, Mailchimp, Zapier, Stripe, and PayPal
  • Track with Google Analytics and Facebook Pixel
  • 24/7 live chat support

Teams

Designed for teams needing advanced collaboration and administrative capabilities.

• Price: $16 per seat per month (billed annually)
• Features:
• Everything in Standard, plus:
  • Round-robin event types
  • Team analytics and reporting
  • Salesforce integration
  • Routing forms for lead qualification and distribution
  • Advanced administrative controls and permissions management
  • Integrations with marketing automation tools like Marketo and Pardot
  • Shared event types and workflows
  • Optional add-on: Single Sign-On (SSO)

Enterprise

Tailored for organizations requiring enhanced security, control, and personalized support.

• Price: Custom pricing (starts at $15,000 per year)
• Features:
• Everything in Teams, plus:
  • SAML Single Sign-On (SSO) included
  • SCIM provisioning for advanced user management
  • Domain control and account oversight
  • Audit logs for compliance
  • Data deletion API
  • Dedicated customer success representative
  • Onboarding and implementation assistance
  • Security and legal reviews
  • Integration with Microsoft Dynamics 365 and Power Automate
  • Communications archiving

Calendly Capterra Review Summary

Calendly receives overwhelmingly positive reviews on Capterra. Users praise its ease of use, efficiency, and ability to streamline scheduling processes.

• Link to Reviews

Pros

• Intuitive and user-friendly interface
• Seamless integration with various calendar platforms
• Customizable scheduling options
• Time-saving and efficient

"This platform is amazing. I was recommended it to help me schedule many meetings over a month period and without this platform I could not do what I do." - Source

Cons

• Some users report occasional syncing issues
• Limited features in free version

"I found that some [features were limited]" - Source

Calendly is an excellent tool for individuals and businesses looking to streamline their scheduling processes and save time. It's particularly beneficial for those who frequently schedule meetings or appointments, but may not be necessary for those with minimal scheduling needs.

Calendly G2 Review Summary

Calendly receives overwhelmingly positive reviews on G2. Users praise its user-friendliness, ease of setup, and effectiveness in streamlining scheduling processes. The tool is highly rated for both personal and professional use.

• Link to Reviews

Pros

• Extremely user-friendly and easy to set up
• Works well on both mobile devices and desktops
• Integrates seamlessly with external systems and applications
• Streamlines scheduling processes effectively

"I love Calendly because it is extremely user-friendly and can be used easily on mobile devices as well as desktops." - Source

Cons

• Some users may find advanced features less intuitive
• Potential learning curve for full utilization of all features

"There is no sign-in/account creation ..." - Source (Note: This could be seen as a pro or con depending on user preference)

Calendly is an excellent tool for individuals and businesses looking to simplify their scheduling processes. It's particularly beneficial for those who frequently schedule meetings or appointments, regardless of their technical expertise.

Reddit Review Summary

Calendly receives generally positive reviews on Reddit, with users praising its efficiency and time-saving capabilities. However, some concerns are raised about its limitations and potential impoliteness in certain contexts.

Pros

• Efficient way to schedule meetings, saving time on administrative tasks
• Integrates well with existing calendar systems like Outlook
• High show rates due to automated reminders

"Calendly is an absolute must have for my business. I've booked hundreds of appointments and have a very high show rate with the automated reminders from the system." - r/smallbusiness

Cons

• Limited features in the free version, which may not be sufficient for all users
• Can be seen as impersonal or impolite if used inappropriately, especially in cold outreach

"Calendly only works well when its integrated with the actual calendaring system that person uses. Otherwise it's just another thing to check." - r/recruitinghell

Calendly appears to be an excellent tool for professionals, small business owners, and educators who frequently schedule meetings and want to streamline the process. However, it may not be suitable for those who prefer a more personal touch in their scheduling or require advanced features without paying for a premium version.

Calendly LinkedIn

• LinkedIn URL

Calendly is a leading scheduling automation platform with over 106,000 followers on LinkedIn. The company offers a browser extension that integrates with LinkedIn, allowing users to schedule meetings directly from LinkedIn conversations. Pros include ease of scheduling, improved workflow efficiency, and seamless integration with LinkedIn messaging. Some potential cons mentioned are privacy concerns and the debate over whether including a Calendly link on one's LinkedIn profile is professionally appropriate.

Calendly's TrustPilot Reviews

The sentiments for Calendly on TrustPilot are generally positive, with users praising its efficiency and time-saving features. However, some negative reviews mention issues with customer support and pricing.

Link to Reviews

Pros

• Eliminates back-and-forth emails for scheduling
• Integrates well with other tools like Zoom
• Improves productivity and saves time
• "It really saves time to schedule meetings." - Source

Cons

• Learning curve for advanced features
• Some users find it expensive
• Occasional issues with customer support
• "It works great, but don't rely solely on it as it puts the onus on the receiver." - Source

Calendly would be excellent for professionals and businesses looking to streamline their scheduling process and save time. However, it may not be ideal for those on a tight budget or those who prefer more traditional scheduling methods.

Who Calendly Is Best For

Calendly is an ideal scheduling tool for a wide range of users, from individual professionals to teams and enterprises. Its versatility and scalability make it suitable for various industries and use cases.

Freelancers and Solopreneurs: Calendly's Free plan is perfect for freelancers and solopreneurs who need a simple, efficient way to schedule meetings with clients. The personalized booking link and customizable event types help streamline the scheduling process, saving time and reducing back-and-forth emails.

Small to Medium-Sized Businesses: SMBs can benefit from Calendly's Standard and Teams plans, which offer advanced features like group event types, automated reminders, and integrations with popular tools like Salesforce and Mailchimp. These features enable teams to collaborate effectively, qualify leads, and improve their overall productivity.

Go-to-Market Teams: Calendly is particularly useful for Go-to-Market teams, including sales, marketing, and customer success. The tool allows these teams to efficiently schedule demos, consultations, and onboarding sessions with prospects and customers. Calendly's Teams plan is well-suited for Go-to-Market teams of 5-20 members, offering features like round-robin event types, team analytics, and routing forms for lead qualification and distribution.

Enterprise Organizations: Large enterprises can take advantage of Calendly's Enterprise plan, which provides enhanced security, control, and personalized support. With features like SAML SSO, SCIM provisioning, and dedicated customer success representatives, enterprises can ensure a smooth and secure implementation of Calendly across their organization.

Educators and Consultants: Calendly is an excellent choice for educators, tutors, and consultants who need to schedule one-on-one sessions or group events with students or clients. The tool's flexibility and ease of use make it simple for attendees to book appointments, reducing no-shows and improving overall engagement.

In summary, Calendly is a versatile scheduling tool that caters to a broad spectrum of users, from individuals to large enterprises. Its range of features and pricing plans make it adaptable to various team sizes and requirements, with a particularly strong value proposition for Go-to-Market teams looking to streamline their scheduling processes and improve their productivity.

Final Thoughts

Calendly is a powerful and versatile scheduling tool that offers a range of features and benefits for users across various industries and team sizes. From freelancers and solopreneurs to small businesses and large enterprises, Calendly provides a streamlined solution for managing appointments, meetings, and events.

The platform's user-friendly interface, customization options, and extensive integrations make it an attractive choice for those looking to simplify their scheduling processes and improve productivity. Calendly's ability to automate tasks, such as sending reminders and follow-ups, further enhances its value proposition.

While some users may find certain limitations or debate the appropriateness of using Calendly in specific contexts, the overall sentiment towards the tool is overwhelmingly positive. Its time-saving capabilities, efficiency, and scalability make it a strong contender in the scheduling software market.

Ultimately, whether you're a freelancer, a small business owner, or part of a larger organization, Calendly is well worth considering if you're looking to streamline your scheduling process and reclaim valuable time. With its diverse range of features and pricing plans, Calendly is equipped to meet the needs of a wide variety of users and help them focus on what matters most – growing their business and achieving their goals.