Discover how Calendly simplifies meeting scheduling, eliminates back-and-forth emails, and boosts productivity.

What is Calendly?

Calendly is an online scheduling tool that helps professionals and teams streamline the process of booking meetings. With Calendly, users can share their availability via a personalized link, allowing invitees to pick a convenient time slot. This eliminates the need for multiple emails to coordinate schedules.

Calendly integrates with popular calendar apps like Google Calendar, Outlook, and Apple Calendar, ensuring that your availability is always up-to-date. The platform also supports various meeting types, from one-on-one sessions to group events, making it versatile for different scheduling needs.

The Go-to-Market Challenges Calendly Solves

Calendly addresses several key scheduling challenges:

Eliminates Back-and-Forth Emails

• Share availability via a link or embed on websites/emails.
• Invitees view available time slots and self-schedule.
• Saves time and effort spent on coordinating schedules manually.

Prevents Double-Bookings and Scheduling Conflicts

• Syncs with calendars in real-time across Google, Outlook, and other apps.
• Automatically updates availability when events are booked or calendars change.
• Ensures users are never double-booked and always know their upcoming schedule.

Reduces No-Shows and Missed Meetings

• Sends automated reminders and follow-ups to attendees.
• Allows easy cancellation and rescheduling if needed.
• Improves attendance rates for all scheduled events.

Enables Efficient Team Scheduling and Collaboration

• Supports features like round-robin and pooled availability.
• Allows teams to collectively schedule and share availability.
• Provides controls for admins to manage team schedules and access.

Streamlines Scheduling Workflows and Integrates with Essential Tools

• Offers customizable event types and booking workflows.
• Integrates with apps like Zoom, Salesforce, Slack for seamless scheduling.
• Browser extensions allow quick access to scheduling without leaving other apps.

The Benefits of Calendly

Streamline Scheduling and Save Time

• Eliminates back-and-forth emails.
• Integrates with your calendar to show real-time availability.
• Allows invitees to easily pick a time slot.

Reduce No-Shows and Cancellations

• Sends automated reminder emails and texts.
• Easy rescheduling or cancellation by invitees.
• Set up a cancellation policy to protect your time.

Provide a Professional Experience

• Enables a branded, modern scheduling experience.
• Gives invitees clear instructions, calendar attachments, and video conferencing links.
• Positions your organization as tech-savvy and respectful of people's time.

Gain Scheduling Insights

• Dashboard provides insights into scheduling patterns and meeting volumes.
• Identifies your most popular meeting types and time slots.
• Helps optimize your availability to maximize meetings booked.

Improve Sales and Marketing Efficiency

• Enables prospects to book demos and sales calls 24/7.
• Accelerates lead generation by making it frictionless to book a meeting.
• Integrates with sales and marketing platforms to streamline lead scheduling workflows.

User Reviews of Calendly

G2 Reviews - Overall Rating: 4.7/5 Top Competitors: Acuity Scheduling, HubSpot Meetings

Positive Quotes

1. "Effortless Scheduling meetings with Calendly" - Verified User (5.0)
2. "User Friendly" - Miauwling O. (5.0)
3. "My CX is unmatched, no-shows basically gone, BEST USE OF MY TIME!" - Verified User (5.0)

Concerns

• Scheduling Issues
• Calendar Issues
• Missing Features
• Integration Issues
• Booking Issues

General Sentiment: Mostly positive, with users praising its ease of use and efficiency.

Positive Reviews

• Easy to use
• Saves time
• Integrates well with other tools

Negative Reviews

• Occasional sync issues
• Limited free plan features
• Integration bugs

Read more reviews on G2

Reddit Reviews

• Overall sentiment: Positive, with users highlighting its simplicity and effectiveness. Feelings about using Calendly

LinkedIn Activity

• Calendly on LinkedIn

Integrations and Compatibility

Calendly integrates with:

Calendar Integrations

• Google Calendar
• Outlook

CRM Integrations

• HubSpot
• Salesforce

Video Conferencing Integrations

• Zoom
• Google Meet
• Microsoft Teams
• GoToMeeting
• Webex

Productivity Suite Integrations

• Microsoft Office/Teams
• Google Workspace

Enterprise Software Integrations

• Workday
• ServiceNow

Calendly FAQ

What does Calendly do?

Calendly is a scheduling automation platform that streamlines the process of finding meeting times. It allows users to share their availability via a personalized scheduling link or embed it on websites/emails. Invitees can then easily view available time slots and self-schedule meetings.

How easy is it to set up Calendly?

Getting started with Calendly is quick and simple. No technical expertise is required. Just sign up for an account, connect your calendars, set your availability preferences, and share your Calendly link. Most users can get up and running within 10-15 minutes.

What makes Calendly different from other scheduling tools?

Calendly stands out for its intuitive interface, robust feature set, and extensive integrations. It offers advanced features like pooled availability for teams and customizable meeting routing forms. Calendly also integrates with 70+ apps including video conferencing tools, CRMs, and other productivity platforms.

Can Calendly integrate with other tools and platforms?

Yes, Calendly offers native integrations with over 70 popular tools and platforms. This includes calendar apps, video conferencing tools, CRMs, and more. Calendly also provides a developer API for custom integrations.

Does Calendly offer customer support?

Calendly provides several customer support options:

• Help center with guides, tutorials and FAQs
• Email support for all users
• Live chat support for paid plan subscribers
• 1-on-1 onboarding and configuration support for Enterprise plans

Support is available Monday-Friday, 9am-9pm ET.

Who is Calendly ideally suited for?

Calendly is an excellent tool for:

• Sales teams scheduling demos and client meetings
• Customer success teams providing training and support
• Recruiters conducting interviews and screening calls
• Consultants and freelancers booking client appointments
• Educators and teachers setting up office hours or student conferences

Anyone who regularly schedules meetings with external parties can benefit from Calendly's automation and time-saving features.